This Memorandum updates the instructions regarding the appointment and termination of Chief Executive Officers and full-time Statutory appointees.

Attached to this Memorandum is a statement detailing the revised procedures. They incorporate the following principles:

1. Statutory appointments which a Minister may approve, or which he/she recommends to the Governor-in-Council will continue to be submitted to Cabinet for approval, prior to the appointment being made.
2. The processes of advertising, interview and selection are to be based on independent advice to assist in arriving at an appropriate collective decision of Cabinet on the choice of the best candidate.
3. The responsible Minister will oversee the procedures, but the Premier's Department will perform a co-ordinating role where the appointee is the Chief Executive Officer.
4. The Director-General, Premier's Department will be responsible for ensuring that questions of remuneration packages and severance payments are appropriately determined in each case.
5. Ministers are to consult the Premier, or Director-General, Premier's Department prior to taking action in each individual case of Chief Executive placement or the remuneration/severance payment for all Chief Executive Officers and full time Statutory appointees.

Yours sincerely

Nick Greiner
Premier

Branch: Director General's Unit
Date: 17 August 1990

Procedures for Appointment and Termination of Chief Executive Officers and full-time Statutory Appointments

The following procedures are to apply in respect of the recruitment, appointment and termination of Chief Executive Officers and full-time Statutory appointees:

1. Chief Executive Officers and full-time Statutory appointments which a Minister may approve, or which he/she recommends to the Governor-in-Council, will continue to be submitted to Cabinet for approval, prior to the appointment being made.
2. New positions and vacancies are to be advertised in the press, except in very exceptional circumstances which are to be explained in the Cabinet Minute.
   Unless there are compelling reasons, advertising action should be initiated:

• as soon as possible after an incumbent's resignation or departure is known,
• at least three months before an incumbent's term of office expires, in those cases where the Minister or the incumbent has decided in terms of Clause 4 & 5 of the standard CEO's Contract of Employment not to renew the appointment for a further term.
• or consent obtained from the Premier to fill the position as an exception without advertising. Ministers will be responsible for arranging the advertising, and are to consult the Director-General, Premier's Department on the wording and placement of advertisements.

• details of the qualifications and experience required in the position;
• the particulars of those persons placed on a short list for interview and the conclusions of the advisory selection panel;
  a separate statement attached to the Minute giving full details of the recommended appointee, including date of birth,
  qualifications and experience
• an attachment containing a full list of all applicants, their qualifications and current employment;
  the total remuneration payable for the appointment/position.

TERMINATIONS

Where a Minister decides that it is desirable to remove a Chief Executive Officer or a full-time Statutory appointee from his/her position, the circumstances are to be brought to the attention of the Premier before any action is initiated. Following consultation with the Minister, the Director-General of the Premier's Department will arrange for any appropriate action regarding public sector re-deployment or compensation to be initiated.