This Memorandum sets out the requirement, for all Ministers to regularly publish extracts  from their diaries detailing scheduled meetings held with stakeholders, external organisations and individuals.  

This Memorandum takes effect on and from 1 July 2014.

Ministers must publish summaries in the attached form one month after the end of each quarter (Attachment A). The summary should disclose the organisation or  individual with whom the meeting occurred, details of any registered lobbyists present, and the purpose of the meeting.
Meeting summaries will be published at www.dpc.nsw.gov.au. The Department of Premier and Cabinet will  assist Ministers with uploading the summaries to the DPC website.
Ministerial  staff should obtain the consent of meeting attendees to summary information about the meeting being disclosed.
It  is not necessary to disclose information about: 

• meetings  with Ministers, ministerial staff, Parliamentarians or government officials;
• meetings  that are strictly personal, electorate or party political;
• social  or public functions or events;
• matters  for which there is an overriding public interest against disclosure.

While the requirement to provide meeting summaries does not apply to social or public functions or events, where substantive discussion of issues are raised with the  Minister at social or other functions that concern the Minister’s ministerial portfolio or concern other policies or decisions made by the Minister in his/her capacity as a member of Cabinet, the meeting should be disclosed.

A  suggested template meeting request form will be made available to Ministers’ Offices separately by the Department of Premier and Cabinet.

Application

All Government Ministers must comply with the requirement to publish information about meetings as set out in this Memorandum.

Reporting periods will be quarterly and the information must be published by Ministers at the end of the month following the end of each quarter.

Mike Baird MP
Premier