In line with the Government's commitment to review and improve public administration in NSW, the administrative structures of a number of departments and authorities have been reduced or amalgamated. Generally, this has led to a reduction in organisational hierarchies by streamlining management layers and devolving responsibility to lower levels.
The organisation restructures coupled with a reduction in Senior Executive Service personnel numbers may have led to anomalies in the gradings of Chief Executive Officer positions. Accordingly, it is proposed that my Office carry out evaluations of all of these positions.
It is requested that current position descriptions for all Chief Executive positions be submitted to the Management Improvement Division of this Office by 29 February 1996, for evaluation. Chief Executive positions are those listed in Schedule 3A of the Public Sector Management Act. In order to facilitate evaluations, it would be helpful for the following to be supplied:
An outline of a position description format is attached.
Date: 8 January 1996
1. POSITION DETAILS
Title of the position, division/branch, agency, location.
2. PRIMARY OBJECTIVE(S)
State the fundamental objective(s) or purpose(s) of your position. The purpose should relate to one or more of the agency's corporate and/or program budget objectives.
3. REPORTING RELATIONSHIP
Provide some information explaining the reporting "line" to whom does the position report, what other positions report to the same supervisor. What positions report to the position which is the object of the submission (alternatively provide a chart showing these reporting relationships).
4. MAJOR ROLE
Briefly explain what is the major role of the position (what it does).
5. ACCOUNTABILITY LIMITS
What decisions can the position approve, regarding its role, staff, expenditure, etc. What must be submitted for higher level approval.
6. MAJOR CHALLENGES OR CONSTRAINTS
Describe the demands on the position in terms of major aspects requiring problem resolution, creativity and judgement in developing or selecting courses of action from among conflicting objectives or priorities. Also indicate the major influencing factors in the problem resolution process.
7. POSITION DIMENSIONS
Provide information regarding the resources managed by the position, i.e. number of staff supervised and payroll cost; capital and operating expenditure controlled by the position; assets managed; revenue if any.
8. KEY ACCOUNTABILITIES
Briefly list the major specific accountabilities and associated typical outcomes that support the position's primary objective(s) in categories such as policy and planning, advice to Minister/CEO/Board, operations and program delivery, resource management (human, financial, physical), liaison and interaction (internal and external), reporting/regulating and controlling.
9. POSITION REQUIREMENTS FOR QUALIFICATIONS, SKILLS, EXPERIENCE And TRAINING.
These must relate to the position rather than an individual.