PBD-2020-05 Approved procurement arrangements for the ICT Services Scheme
This board direction defines approved arrangements for NSW Government agencies for the procurement of ICT related goods and services using the mandatory ICT Services Scheme.
Issued: 2 September 2020 by NSW Procurement Board
This AR is archived and has been replaced by the following document(s)
Key information
- Status
- Archived
- Type
- NSW Procurement Board Direction
- Identifier
- PBD-2020-05
- Compliance
- Mandatory
Who needs to know and/or comply with this?
- Advisory Entities (including Boards and Committees)
- Departments
- Executive agencies related to Departments
- Separate agencies
- Statutory Authorities/Bodies
About
This board direction defines approved arrangements for NSW Government agencies for the procurement of ICT related goods and services using the mandatory ICT Services Scheme.
This Direction applies to the procurement of ICT related goods and services by a government agency within the meaning of the Public Works and Procurement Act 1912. Unless specified otherwise, values are exclusive of GST.
Thresholds for the procurement of ICT related goods and services via the ICT Services Scheme
1. When procuring ICT related goods and services (except for telecommunication and ICT consultancy) agencies must follow the below process:
NSW Government
Value
Process
Accredited NSW Government Agencies
In accordance with the agency’s terms of accreditation
An agency that is accredited under the NSW Procurement Board’s Accreditation Program may set up procurement threshold(s) for ICT related goods and services consistent with its terms of accreditation.
This process must be in accordance with PBD-2019-05 Enforceable Procurement Provisions
If internal policies are silent, the below process will apply
Unaccredited NSW Government Agencies
Up to $250,000
Obtain minimum one (1) written quote
Higher than $250,000 but the value does not exceed the relevant threshold specified in the PBD-2019-05 Enforceable Procurement Provisions
Obtain minimum three (3) written quotes
The value is or exceeds the relevant threshold in the PBD-2019-05-Enforceable Procurement Provisions
RFQ Process (minimum three 3 written quotes) and
Supplier selection must be based on the criteria for selecting a limited number of suppliers specified in the ICT Services Scheme Rules
Agencies are required to seek endorsement from an accredited agency within the cluster or follow the process in their internal financial delegations
2. Regardless of their level of accreditation, for telecommunication services and ICT consultancy, agencies must follow the below process:
ICT/Digital solution
Value
Process (for both Accredited & Unaccredited Agencies unless stated otherwise)
Telecommunication services
(PBD-2019-02-Telecommunications Procurement applies)
Up to $100,000
Obtain minimum one (1) written quote
Over $100,000
Buy through the Telecommunications Purchasing Arrangements (Contract 2210).
Seek quotes from at least three (3) providers for telecommunications services at contract expiry, unless purchasing the lowest price offer through Contract 2210
ICT Consultancy
(ICT Consulting Commercial Framework applies)
Up to $250,000
Obtain minimum one (1) written quote when procuring from ICT Consultancy suppliers who have agreed to the ICT Consulting Commercial Framework
Otherwise obtain minimum three (3) written quotes
Over $250,000
Follow the above relevant process in Table 1 above
Order Splitting
When procuring ICT related goods and services using the ICT Services Scheme, contract value or price:
is unable to be split into lower-price components.
must be the estimated total price over the term of the contract including any optional extension periods, renewals or other mechanisms that may be executed during the life of the contract and not a price per annum.
must include all remuneration payable by the agency