Cabinet Standing Committee on Public Administration approved the detail of the Shared Corporate Services Strategy on 29 January 2002. In regard to ICT expenditure the Standing Committee determined that all agency expenditure proposals for corporate services ICT systems be approved by Premier's Department, the Department of Information Technology and Management (DITM) and NSW Treasury. The approval process will ensure that agency expenditure, both financial and staff time, is consistent with the objectives of the Shared Corporate Services Strategy.

Agency Coverage
The ICT Expenditure Review will cover all General Government Sector agencies and the Department of Housing for corporate services expenditure.

Expenditure Coverage

1. Expenditure over $500 000 will be covered by the existing requirement outlined in the annual Treasury Circular "Funding for Information and Communication Technology Proposals". This requirement will be extended to General Government Sector agencies and the Department of Housing to whom the Corporate Services Strategy applies, for corporate services expenditure only. Business cases will be accepted from these agencies at any time.
2. Expenditure Below $500 000 The Review and Reform Division (RRD), Premier's Department will manage the approval process for all proposed corporate services software and hardware expenditure below $500 000, which supports human resources, finance, procurement and records management functions. This covers new products and services, upgrades and additional licenses for corporate services applications. Peripherals, additional licenses for office and core business applications, additional personal computers and maintenance are not included in this requirement.

Agencies are required to seek approval whether the proposal is to be funded from internal or external sources, and regardless of cost. Approval will be required for expenditure until the Shared Corporate Services strategy is implemented in your agency.

Agencies' proposals should form no more than a single A4 page nominating the project sponsor and specifying:

1. product or service
2. capital and associated recurrent cost and source of funds
3. purpose
4. how the proposed expenditure fits within the agency preliminary or detailed plan for implementing the Shared Corporate Services Strategy.

RRD will advise agencies about approval or not of the proposal within 21 days of receipt at RRD.

Please forward the proposal electronically to [email protected] .

Please forward a copy of this circular directly to your agency Chief Information Officer and/or Information Technology Manager. I appreciate your efforts to support the implementation of this decision. If you have any questions regarding this requirement, please contact Jo Grisard on 02 9228 5130, email [email protected] or Susan McHattie on 02 9228 3927 or email [email protected] .

(Signed)

Dr Col Gellatly
Director-General

Issued by: Dr Elizabeth Coombs, Executive Director Review and Reform Division, Premier's Department

Telephone: (02) 9228 4601
Email: [email protected]
Date February 2002
File Number: RRD/01238

This circular extends the existing requirement for ICT expenditure over $500 000 outlined in the annual Treasury Circular "Funding for Information and Communication Technology Proposals" to non-budget dependent government sector agencies for Corporate Services IT expenditure until the implementation of the Shared Corporate Services Strategy is completed
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Superseded by Circular 2003-25