NO-11-Standard on the physical storage of State records
The standard sets out principles for the storage of State records. It covers the storage of active and semi active records in the custody of public offices or service providers. The standard does not cover the storage of State archives.
Issued: 2 March 2012 by State Records NSW
This AR is archived and has been replaced by the following document(s)
Key information
- Status
- Archived
- Type
- State Records Authority Standard
- Identifier
- No. 11
- Compliance
- Mandatory
Who needs to know and/or comply with this?
- Departments
- Executive agencies related to Departments
- Advisory Entities (including Boards and Committees)
- Separate agencies
- State Owned Corporations
- Statutory Authorities/Bodies
- Subsidiaries of the NSW Government established under the Corporations Act
- Councils under the Local Government Act
- Universities
About
The standard sets out principles for the storage of State records. It covers the storage of active and semi active records in the custody of public offices or service providers. The standard does not cover the storage of State archives.
Section 11 of the State Records Act 1998 requires each public office to ‘…ensure the safe custody and proper preservation of the State’s records that it has control of’.
The standard covers active and semi active records in the custody of the public office which have a physical format. Records created and maintained by contractors on behalf of public offices in the course of outsourced government business, and the storage of State records by service providers on behalf of public offices, are also covered by the standard. It does not cover the storage of digital records in online systems or network servers.
The standard sets out seven principles to assist NSW public offices to make decisions and take action to ensure that the storage of records is effective in protecting records from deterioration and cost efficient. Each principle is explained and followed by minimum compliance requirements and examples of evidence. Sources of further guidance, a list of compliance requirements, and a mapping of requirements from Standard No. 3 Standard on the physical storage of State records (issued 2000) to requirements in Standard No. 11 are also provided.
This standard replaces Standard No. 3 Standard on the physical storage of State records (issued 28 April 2000). Standard No. 3 is available from https://www.opengov.nsw.gov.au/