Generated Dec 13, 2019, 11:32 PM

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PBD-2019-04-Approved procurement arrangements

Generated Dec 13, 2019, 11:32 PM

Identifier: PBD-2019-04
Status: Active
Title: PBD-2019-04-Approved procurement arrangements
Author:

Generated Dec 13, 2019, 11:32 PM

Page of

New South Wales Procurement Board

Type:
NSW Procurement Board Direction
Identifier:
PBD-2019-04
Status:
Active

PBD-2019-04-Approved procurement arrangements

Description

This board direction defines approved procurement arrangements for NSW Government agencies

Function and Subject

Procurement

Tendering

Acquisition

Detailed Outline

This Direction applies to the procurement of all goods and services, including construction, by a government agency within the meaning of the Public Works and Procurement Act 1912 (the Act) except as noted. Unless specified otherwise, values are exclusive of GST.

Order splitting

An agency must not split orders to avoid procurement threshold levels and/or governance requirements.

Use of whole of government contracts

A government agency must use whole-of-government contracts for obtaining the goods or services to which those contracts apply, except where specific exemptions are provided by Procurement Board policies or the Public Works and Procurement Regulation 2014. View the list of whole of government contracts.

A government agency must also use the following whole of government prequalification schemes to obtain the goods or services to which those schemes apply:

Procurement approved by Cabinet or any Cabinet Standing Committee

Where the procurement of goods and services by an agency has been considered and approved by Cabinet or a Cabinet Standing Committee, this board direction does not apply to the extent of any inconsistency. This includes where Cabinet or a Cabinet Standing Committee approves the undertaking of a procurement process to implement its decision.

In undertaking the procurement approved by Cabinet or a Cabinet Standing Committee, the agency head is to have regard to the Procurement Policy Framework, Board Directions and other policies of the Board to the extent they are consistent with the Cabinet decision, including the need to achieve value for money.

Procurement valued up to $10,000

Unless an agency has specific requirements related to safety and infrastructure, any agency may enter into an arrangement with any supplier for the procurement of goods and services valued up to $10,000 even if the goods or services are available on whole of government procurement arrangements. The procuring agency should ensure the rates are reasonable and consistent with normal market rates.

Accredited agencies

An agency that is accredited under the NSW Procurement Board’s Accreditation Program for Goods and Services Procurement, the Agency Accreditation Scheme for Procurement or the Agency Accreditation Scheme for Construction may enter into an arrangement with a supplier for the procurement of goods and services consistent with its terms of accreditation.

Unaccredited agencies

An agency that is not accredited under the NSW Procurement Board’s Accreditation Program for Goods and Services Procurement may enter into an arrangement with a supplier for the procurement of goods and services that are not available on whole of government procurement arrangements, using the following methods. These provisions do not apply to the procurement of construction.

Value

Process

$10,000 - $30,000

  • Obtain at least one written quotation.

$30,000 - $650,000

  • Obtain at least three written quotations, or
  • Conduct an appropriate procurement process approved by the agency head or an accredited agency within the cluster.

>$650,000

A process diagram is attached below.

Procurement of construction services by unaccredited agencies is addressed in Procurement Board Direction PBD-2014-03C Agency Accreditation Scheme for Construction- threshold for unaccredited work.

Supply by government entities

An agency may obtain goods or services directly from any government entity that provides those goods or services in the exercise of its principal functions consistent with the competitive neutrality principles in the Treasury Policy and Guidelines Paper TPP02-1 Policy Statement on the Application of Competitive Neutrality.

Direction 2019-04 applies from 01 July 2019 until it is revoked.

Overview

Who needs to know and/or comply with this?

Advisory Entities (including Boards and Committees)
Executive agencies related to Departments
Statutory Authorities/Bodies
Departments
Separate agencies

AR Details

Date Issued
Jul 1, 2019
Review Date
Jul 1, 2022
Replaces
PBD-2018-03- Approved Procurement Arrangements
Replaced By

Contacts

Contact
nswbuy@treasury.nsw.gov.au
Phone
1800 679 289
Publishing Entity
Department of Finance, Services and Innovation
Issuing Entity
New South Wales Procurement Board